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18th Annual Massasoit Art Guild Show and Sale Show Rules and Procedures


Please note – due to the uncertainty surrounding COVID-19, there may be changes made to the following information. In the event that we are unable to hold the show at the Spencer Town Hall, we will hold a virtual show like last year’s. Members will be kept informed of any changes if they occur. We hope there are none! Watch your emails.


The show is open to all current members of the Massasoit Art Guild. Click this link to join. You may also join at the time of entry and include payment with your entry. If you mail a check separately, it must be postmarked no later than September 25, 2021. If you are not sure that you have renewed, email us either through the website, www.massasoitartguild.com or contact us through the Guild's website to check.


All work must be original and not entered in past Massasoit Art Guild Shows.

Entry procedure

Make sure your images are prepared and you have their title, dimensions, and price ready before you start. There is information in a separate document explaining how to prepare your image. In addition, there will be a workshop to help those who really feel that they need help. It is not difficult, so please do not decide not to enter because of this! Complete the entry form on the MAG website. When you get to the payment, choose either PayPal or Pay by Mail. If you choose to pay by mail, simply click Submit. Don’t forget to mail your check! To pay by PayPal, click the PayPal button. You will be returned to the form after PayPal processes your payment. You must then click submit to finalize your entry. You will receive several emails confirming your entry and payment and one with labels to be attached to the back of your work.

Entry Fee

Entry fee is $6.00 per entry accompanying the entry form. It is payable via PayPal or check mailed to the Massasoit Art Guild, PO Box 14, East Brookfield, MA 01515.

Size and limit

Each artist is permitted one large piece of artwork which does not exceed 40 inches in width and 60 inches in height (including frame) and an additional four entries not to exceed 24 inches in width (including frame). These guidelines have been put into effect because of the limits of our racks and hanging space.

Important – you may enter up to five pieces of artwork, however the fifth piece is accepted provisionally based on the hanging space availability. If there is not enough room to hang the fifth piece, you will be notified and reimbursed for that piece’s entry fee.


  • Oil – At least 80% oil or alkyd paints or oil sticks

  • Watercolor – At least 80% watercolor, casein, gouache and egg tempera on paper.

  • Acrylic – At least 80% acrylic paint

  • Pastel - At least 80% soft or oil pastel

  • Drawings and prints Print – All wet and dry drawing media and prints, i.e. lithographs, etchings, woodcuts etc., excluding giclees and reproductions

  • Traditional photography (not altered more than traditional darkroom processes allow) 7. Digitally enhanced photography (significantly altered using digital tools)

  • Other Media - Mixed media, 3D art, digitally created art, collage, and unconventional media (to include fiber, fabric, found objects, etc.)

    • Mixed media is any work that does not contain 80% or more of one medium. Example, a work that is part watercolor, part acrylic and conte crayon but not 80% of any one.

    • 3D – any sculpture or work that protrudes significantly from the surface. Freestanding work must have its own pedestal or other stand. The Guild cannot provide that. Work that can be hung must adhere to requirements for paintings. Can be any medium. Cannot be any object that would normally be considered a craft, such as a vase unless it is nonfunctional.

    • Digitally created art must be wholly created using digital tools. If it contains a photograph that must be a minor part of the work unless it is extremely heavily collaged or manipulated sufficiently to be a new image.

    • Collage – work that are a combination of paper and other fairly flat objects, usually also including paint.

    • Unconventional media can be anything that is used in an unusual way to create a unique object. Fiber and fabric must not be used in a functional way that would be considered a craft. These might also fit the 3D category.


First, Second, and Third prizes will be awarded in each of the eight categories as well as a Best in Show. Honorable Mentions will be at the discretion of the Judge. If there are too few entries in any category, it is possible that fewer prizes will be awarded in that category. All decisions by the Judge are final.

Memorial Awards in the names of late members will be awarded at the discretion of the families of those members.


The Massasoit Art Guild will retain a 15% commission on artwork sold during the show. Payment from customers for artwork sold during the show will be made in the form of cash, charge, or check made out to The Massasoit Art Guild. Payment will be mailed to artists (minus commission) within a week following the show. Artists are responsible for all taxes resulting from sales of their artwork. Prices for artwork will be listed in the program, but work does not need to be for sale. Enter “NFS” in the price section of the entry form if your work is not for sale.

In the event we must have a virtual show, artists are required to inform us that a piece has been sold so we may update the website appropriately. The artist will be responsible for submitting the 15% commission to the Massasoit Art Guild and is responsible for all taxes relating to the sale of their artwork.


Sales Table

A group sales table will be provided by the Guild and staffed by Guild members during the show. Prices must be clearly marked on each item. Each participating artist is limited to one card rack/box, and one print rack/box. (No crafts please). A two-hour shift to help out at the sales table or refreshment table is required. Participating artists will be contacted to arrange their time.


All artwork must be dropped off at the Spencer Town Hall between 5:00-7:00 PM on Friday, October 15, 2021.

You will receive a confirmation email after your online entry with a pdf file attached for you to print out. There is also one on the website. Labels must be filled out clearly and attached to the back of the artwork.

Important - work must be suitably framed with wire for hanging. No saw-tooth hangers. Gallery-wrapped canvases must not have any staples or other hardware showing and all sides should be neatly painted.

Removal of artwork

Artwork must remain on the racks until after the show closes.

Artwork may be picked up between 4:15 PM and 5:15PM on Sunday, October 17, 2021.

If you have questions about the show, the entry process, judging, or prize awards, please email the MAG at massasoitartguild@gmail.com or contact us through the Guild’s website.

The Massasoit Art Guild does not assume responsibility for any work on exhibit or in transit to the show. Sitters will be on duty during show hours and a security system in force when the building is locked. If you have questions about the show, the entry process, judging, prize awards, or the group sales table, please email us at